Protocol for allocation of rental property

Protocol for allocation of rental properties to prospective tenants

This Protocol for the allocation of rental properties to prospective tenants aims to clarify for all parties involved how the allocation of a rental property at Leliveld Vastgoed is established. This Protocol is aimed at preventing (housing)discrimination.

We aim to rent out the respective rental property to the most suitable prospective tenant. This refers to a prospective tenant who is deemed as likely as possible to fulfil all obligations arising from a lease agreement correctly and promptly, and at the most appropriate timeframe. The differentiation between prospective tenants is based on objective justification. The differentiation between prospective tenants must serve a legitimate purpose, and the rental agent will act appropriately and proportionately in this regard.

Obtainable basic information from the prospective tenant:

• Name (first and last name)
• Current address and place of residence
• Phone number
• E-mail address
• Copy of ID document (Social Security number and the passport photo can be obscured)
• Composition of household: living alone, living together, with or without children
• Total monthly net income
• Employment contract(s) and/or employer statement(s)
• Income proofs

No information is required regarding:

• Ethnic or cultural background
• Religious identity
• Political preference
• Sexual orientation
• Gender identity and/or expression
• Physical or mental health

Criteria considered in the allocation process:

1. Responsiveness
   As a basic principle, the first come, first serve rule applies. The initiative to respond to a offered property lies with the prospective tenants. In the case of numerous responses, it is possible that certain prospective tenants may not be invited for a viewing and may be rejected.
2. Source of income/type of employment contract

An indefinite employment contract with a well-established and reputable employer is preferred. This provides the highest level of financial security. Temporary employment contracts, recent self-employment, and other sources of income such as alimony, an internship allowance, a guarantee by third parties, an inheritance, rental income, etc., can also lead to the allocation of a rental property, but this requires individual assessment. 

3. Income level
   After meeting any minimum income requirements, the highest (combined) income is preferred. This provides the highest level of financial security in terms of fulfilling the financial obligations under the lease agreement.
4. A positive screening of ID document and solvency
   A prospective tenant can be allocated a property only with the proviso that identity can be verified and financial capacity is in order. To check this, we carry out a thorough screening process
5. Household composition
   It is important that each property has a suitable household composition. This is to prevent nuisance and damage, as well as to avoid overcrowding. Therefore, the allocation will take into account the household composition per property. Depending on the type of property, certain compositions may be preferred. This is assessed on a case-by-case basis.
6. Suitability for (the area of) the offered property
   In some cases, the location or specific characteristics of the rental property may make certain prospective tenants more suitable than others.
7. Selection by the client
   For each offered property, the client ultimately makes the decision between the prospective tenants. The rental agent has no influence on the final selection.

Finally:

We refrain from any form of (cooperation with) discrimination regarding the allocation of rental properties to prospective tenants. Due to privacy laws, we are not authorised to disclose basic information of prospective tenants to third parties.